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Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided:
    • the OAI Identifier or a link to the original metadata record are given
    • Epsilon Open Archive is mentioned

Data Policy

for full-text and other full data items
  1. Anyone may access full items free of charge.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  5. This repository is not the publisher; it is merely the online archive.
  6. Mention of Epsilon Open Archive is appreciated but not mandatory.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. Subject Specialities:
    • Science General
    • Agriculture, Food and Veterinary
    • Biology and Biochemistry
    • Geography and Regional Studies
    • Chemistry and Chemical Technology
    • Ecology and Environment
    • Landscape Architecture
    • Landscape Management and Planning
  3. Epsilon Open Archive holds all types of materials.
  4. Deposited items may include:
    • working drafts
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  5. Depending on publication types the items are individually tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.
  6. Principal Languages: English; Swedish

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by academic staff of the department or the authors.
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit bibliographic metadata for all their publications.
  4. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of Epsilon Open Archive, valid layout & format, and the exclusion of spam
  6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  8. Any copyright violations are entirely the responsibility of the authors/depositors.
  9. If Epsilon Open Archive receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. Epsilon Open Archive will try to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • Where possible, software emulations will be provided to access un-migrated formats.
  3. Epsilon Open Archive is working with external partners to record preservation metadata
  4. Epsilon Open Archive regularly backs up its files according to current best practice.
  5. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
  6. Acceptable reasons for withdrawal include:
    • Journal publishers' rules
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  7. Withdrawn items are not deleted per se, but are removed from public view.
  8. Withdrawn items' identifiers/URLs are retained indefinitely.
  9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  10. Changes to deposited items are not permitted.
  11. Errata and corrigenda lists may be included with the original record if required.
  12. If necessary, an updated version may be deposited.
    • The item's persistent URL will always link to the latest version.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
  13. No closure policy defined.